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Variable Categories

The table below provides information on the risk category for identifying data variables.

Research Data Categories/HIPAA Non Covered Entity (NCE) /Covered Entity (CE)


Variable
#1 WVU PHI Sensitive Requirement
#2 WVU Research PII
#3 WVU PII Sensitive
Data is from a Medical/Dental Record - Applies to CE/NCE

Data is collected by a CE (considered PHI by WVU)
Data is NOT from a Medical/Dental Record - Applies to NCE

Applies to both CE and NCE
Name
X
X
 
City
X
X
 
County
X
X
 
Zip Code
X
X
 
Birthdate
X
X
 
Date of Death
X
X
Exact Age if Over 89
X
X
Admission Dates
X
X
 
Discharge Dates
X
X
 
Admission Dates
X
X
 
Surgery/Procedure Dates
X
X
 
Medical Test Dates
X
X
 
Email Addresses
X
X
 
Telephone Numbers
X
X
 
Medical Record Number/Patient ID
X
X
 
Other Medical Record
Info (Describe)
X
X
 
Social Security Number
X

X
IP/MAC Address consistently
linked to an individual
X
X
 
Medical Device Identifiers /Serial Numbers
X
   
Web URLs
X
X
 
Biometric Identifiers (finger, voice print, etc.)
X
 
X
Full face photographic images and other comparable images
X
X
 
Health Plan Beneficiary Numbers

X

X


Account Numbers (any type: insurance, bank, hospital bills, healthcare, etc.)
X
X
X
Professional Certificate/License Numbers
X
X
 
Vehicle Information (VIN/SN/License Plate/Title)
X
X
 
Other unique identifying code or characteristic to be collected (tattoo, scar, physical impairment, amputee, website name)
X
X
 
Student Data (Personal, health, academic)
 
X
 
Mothers Maiden Name
 
X
 
Maiden Name
 
X
 
Alias
 
X
 
Passport/Visa Numbers
   
X
Drivers License Number
   
X
Taxpayer ID
 
X
 
Credit Card Number
   
X
Financial PIN
   
X
WVU/HSC Employment Information
 
X

WVU/HSC/WVUM Authentication Credentials<
   
X
Confidential Business Information (WVU/HSC)
   
X
Covered Defense Information
   
X
Information Subject to DoD Distribution Stmt B-F
   
X
Source Code - Export
   
X
Technical Data – Export
   
X
Technical Control Plans – Export
   
X
Trade Secrets (Institutional)
   
X
Variables, if checked with RPII, become RPII
Place of Birth
 
X
 
Business Telephone Numbers
 
X
 
Business Mailing Address
 
X
 
Business Email Address
 
X
 
Race Religion
 
X
 



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